Human Resource Specialist

Interested parties should email a cover letter and resume to Gina Aranki, Executive Director, at garanki@cfs3L.org.

Child and Family Services of Northwestern Michigan is a 501c3 nonprofit organization serving 20+ counties of northern Michigan. Since opening in 1937, the organization has provided foster care and adoption services to the region. Over the years, the organization has grown to respond to the communities changing needs, adding counseling, supervised visitation and exchange, intensive family preservation, and more to its roster of programs. In January 2014, Child and Family Services merged with Third Level Crisis Center and now additionally provides 24/7 suicide prevention, crisis counseling, and general information and referrals through our Third Level Crisis Unit. Third Level also operates Pete’s Place, the region’s only youth shelter, and provides other support and services to struggling teens in northern Michigan. In 2018 Child and Family Services launched a social enterprise program, YouthWork. The organization employs roughly 100 employees and 50-75 youth through the social enterprise program annually.

We are looking for a dynamic Human Resource Specialist to join our team. This position will streamline, monitor, and oversee all Human Resource functions.

Overview:

The Human Resource Specialist will be responsible for performing HR-related duties on a professional level and works closely with the Accounting department. This position will carry out responsibilities in the following functional areas: recruitment, selection, and employment; position compensation, employee relations, training and development, performance management, onboarding and orientation, safety, policy implementation, and employment law compliance. A successful candidate for this position should have a good understanding of full cycle recruiting and solid knowledge of labor legislation. Ultimately, the position will foster a healthy workplace by ensuring the organization’s HR procedures run smoothly at all times.

Duties and Responsibilities:

  • Develop, implement, support, and review Human Resource initiatives, policies, procedures, and systems.
    • Administer various human resource plans and procedures for all organization personnel; assists in the development and implementation of personnel policies and procedures; prepare and maintain the employee handbook and the policies and procedures manual.
    • Provide leadership, oversight, and training on policies and procedures related to Human Resources.
    • Develop, administer, and continually assess the recruitment process for all exempt, nonexempt, temporary, and/or student employment, including forecasting hiring needs, generating job descriptions, posting advertisements, benchmarking position salaries, maintaining organizational charts, and managing the hiring process.
    • Participate in the interview process
    • Develop, administer, and evaluate onboarding plans and the orientation process.
    • Administer training and development plans utilizing the Relias training software system
    • Serve as the point person for the organization as it relates to disciplinary and/or grievance issues; is the HIPPA Officer and ensures composure and confidentiality at all times while handling these issues.
    • Conducts exit interviews and tracks employee retention and turnover rates
    • Create, maintain, and keep up to date employee files and records
    • Prepare offer letters including compensation and benefits packages; prepare notices of position changes, promotions, and compensation changes as appropriate
    • Administer and track all performance reviews
    • Files EEO-1 report annually; ensures EEO compliance in postings and reports/logs to conform to EEO regulations
    • Participate in leadership meetings and attends other meetings as required
    • Process employees’ queries and responds in a timely manner
    • Maintain compliance with federal, state and local employment and benefits laws and regulations.

Requirements:

  • BS/BA in human resources, business administration, or relevant field.
    • Minimum 3-5 years of successful work experience as a Human Resources Specialist, Human Resource Generalist, Human Resource Assistant, or other HR position
    • Strong working knowledge of HR functions and procedures (e.g. pay and benefits, recruitment, training, and development)
    • SHRM-CP or PHR certification preferred or the ability to obtain once hired
    • Commitment to staying current on understanding of labor laws and disciplinary procedures
    • Proficient in Microsoft Office; knowledge of HRMS is a plus
    • Exceptional organizational and time-management skills
    • Outstanding communication and interpersonal skills, excellent verbal and written communication
    • Aptitude for critical thinking, problem solving, and decision making
    • Strength of character, ethics, commitment, and reliability
    • Familiarity with full cycle recruiting
    • Other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Environment/Physical Demands:

  • This job operates in a professional office environment. This role routinely uses standard office equipment.
    • While performing the duties of this job, the employee is regularly required to talk or hear.
    • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stoop as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Compensation/Benefits:

  • A competitive salary and benefits package is available